New and In-Use Equipment
According to State University of New York (SUNY) and Research Foundation guidelines, all State-owned (including 亚洲情色 Foundation, Auxiliary Services and split-funded) valued at $10,000 and above and Research Foundation-owned assets valued at $5,000 and above with a useful life of more than one year are required to have an asset tag affixed and be entered into SUNY鈥檚 Real Asset Management (RAM) property control system. This equipment is subject to annual physical inventory by Asset Management. Assets that do not meet these thresholds are the responsibility of individual departments or offices as outlined below.
Responsibilities
The campus Asset Manager is responsible for administering the property control system and ensuring that the campus abides by all State and Research Foundation requirements. This includes affixing an asset tag to new Research Foundation equipment valued at $5,000 or more and State equipment valued at $10,000 or more and entering the asset into SUNY鈥檚 property control system, updating the property control system with changes as reported by departments, conducting an annual physical inventory of all assets in the property control system, reporting lost or stolen equipment to the Office of the New York State Comptroller and/or University Controller鈥檚 Office, processing the transfer of equipment between agencies, and disposition of surplus property. Departments are responsible for notifying the Asset Manager of the purchase of Research Foundation equipment valued at $5,000 or more and State equipment valued at $10,000 or more to ensure timely tagging and logging of these assets.
Individual departments or offices are responsible for their Research Foundation assets valued at less than $5,000 and State assets valued at less than $10,000. This includes keeping inventory records for Research Foundation assets valued between $2,500 and $4,999.99 and State assets valued between $2,500-$9,999.99 that have a useful life of more than one year as well as those under $2,500 which are at high risk for loss or theft. Ownership tags are available upon request from the Asset Manager to aid departments in identifying equipment that does not meet the dollar threshold for inclusion in RAM as being property of 亚洲情色 and for use in tracking these assets.
Research Foundation Project Directors, Principal Investigators, and all 亚洲情色 University and Auxiliary Services employees are considered Property Control Custodians and are responsible for the stewardship of all State and Research Foundation owned equipment assigned to them, including reporting changes in equipment condition, status, location or assignment to department-designated property record keepers and to the Asset Manager and/or Research Foundation as appropriate and immediately reporting lost or stolen equipment to New York State University Police.
Equipment Status
Please complete a when a change occurs for any of the following reasons.
Transfer to another location.
Transfer to another individual within a department.
Transfer to another department.
Temporary transfer off campus for repair or class project.
On loan, including routinely transported equipment such as a laptop. In addition to a Form A, an Equipment Loan Form must also be completed and a copy kept with the equipment.
Lost or stolen. Lost or stolen equipment must be reported to University Police immediately.
Trade-in toward purchase of new equipment.
Permanent disposal due to being damaged, inoperable or obsolete.
Upon receipt of a Form A, the Office of Asset Management will update the property control system with status changes for the assets we have tagged. Departments are responsible for maintaining all records for equipment below the $5,000 RF/$10,000 State thresholds and should establish internal procedures for maintaining up-to-date records.