When traveling, a must be filled out at least three weeks before the trip. This must be approved prior to departure.
Please fill out all questions with as much detail as possible. Toni will use this information to submit an R&A.
- Traveler Information
- Traveler Emergency Contact Information
- Travel Information
- Select NO for credit card authorization
- Department contact email: troberts@binghamton.edu
- Department contact phone: 607-777-2770
- * MUST list Toni as department contact or she will not receive the form and the R&A will not be submitted
- Financial Information
- Leave account numbers blank
After you submit your Smartsheet travel request form Toni will submit the R&A, so it is important to keep an eye on your Workflows.
Smartsheets will send automated responses, please read these emails as they often provide vital information.
When you return all documentation must be turned in to Toni. Without the following documentation NYS will not cover the expense:
- Full (itemized) receipts for anything the traveler would like reimbursement for
- Bank statements showing the specific transactions as well as the traveler鈥檚 name/account number
- Backup material from the conference (invites, schedules, programs or posters showing the traveler鈥檚 participation) or a detailed daily itinerary from a research trip
It is the traveler's responsibility to submit documentation in a timely manner. The travel reimbursements must be stamped as "received" in the business affairs (and 100% accurate) within 30 days of traveler鈥檚 return or it will not be reimbursed.
Questions?
Please contact Toni Roberts at troberts@binghamton.edu.
Full guidelines from the travel website can be found here.