Travelers frequently incur miscellaneous expenses during their travel. In all cases, in order to be considered reimbursable, these expenses must be reasonable, actual, and necessary. To be reimbursed, original receipts for the miscellaneous expenses must accompany the travel voucher.
Reimbursable Expenses
Business-related expenses such as:
- Telephone calls
- Internet connection fees
- Baggage transfer and storage
- Supplies and materials
- Taxi, shuttle and parking charges
- Itemized UBER/Lyft receipts
Nonreimbursable Expenses
Non-business related items such as:
- Parking tickets or speeding fines
- Laundry service
- Expenses for someone other than yourself
- Flight or seat upgrades
- Travel insurance other than through ISSS
- New York State taxes on NYS hotels or any taxes/fees on Airbnb/VRBO/Hotel booking websites
- Personal charges
- Fees associated with flight or train changes for personal reasons
- Entertainment (for example, theater tickets, in-room movies, etc.)
- Cleaning fees charged on Airbnb stay
Travelers must provide itemized receipts with expense reports in the accordance with the chart below. No receipt, no reimbursement, no exception:
| Expense Type | Documentation Required* |
| Charge on the State Travel Card | Itemized Receipt |
|
Transportation by Common Carrier (e.g. train, bus, airplane, subway) |
Itemized receipt with prices, fees and legs/dates/times of flight; itemized receipt for travel by train/bus/subway with dates/times and prices/fees |
| Taxi | Itemized Receipt |
| Rental Car | Finalized Receipt showing return time |
| Tolls - EZ Pass |
EZ pass statement with applicable charges indicated |
| Tolls - Cash |
Itemized Receipt |
|
Gas |
Itemized Receipt |
| Day Trip Meals - Receipted | Itemized Receipt |
| Hotels - Receipted | Itemized Receipt |
| Miscellaneous and incidental expenses | Itemized Receipt |
Please keep any and all receipts from your travel event to make sure you are reimbursed for everything reimbursable per the .